privacy policy

Basic policy on personal information protection

[1. Basic policy】

Gakushisha(hereinafter referred to as our school) considers it a social responsibility to appropriately manage personal information in order to protect the rights and interests of individuals. We have established the following policy regarding the protection of personal information, and will work to ensure that employees and related parties are fully aware of it, and strive to protect personal information even more than ever before.

1. Collection, use, and provision of personal information

We will establish a system to protect and manage personal information, establish internal rules regarding the appropriate collection, use, and provision of personal information, and comply with these rules.

2. Security measures for personal information

Regarding safety management measures, we strictly handle them based on the following.

(Organizational safety control measures)

A responsible person confirms that personal data is being handled in accordance with established handling methods.

Established a reporting communication system from employees to managers

(Personnel safety management measures)

Provide regular training to employees on important points regarding handling of personal data

Matters related to confidentiality regarding personal data are concluded at the time of employment contract.

(Physical safety control measures)

Measures to prevent personal data from being easily viewed by anyone other than employees who can handle personal data and the person himself/herself

Take measures to prevent theft or loss of devices, electronic media, documents, etc. that handle personal data, and ensure that personal data is not easily identified when carrying such devices, electronic media, etc., including when moving within the office. Implement measures to

(Technical safety control measures)

Clarify the devices that can handle personal data and the employees who handle those devices, and prevent unnecessary access to personal data.

Introducing a mechanism to protect devices that handle personal data from unauthorized external access or software

(Understanding the external environment)

If personal data is to be stored in a foreign country in the future, take security control measures after understanding the system for protecting personal information in that foreign country.

3. Confirmation, correction, and suspension of use of personal information

If the person in question requests confirmation, correction, or suspension of use of the content, we will investigate and respond appropriately in accordance with separately established internal rules.

4. Compliance with laws and regulations regarding personal information

We will comply with laws and other regulations regarding personal information.

5. Education and continuous improvement

In order to properly maintain a personal information protection system, we will thoroughly educate and train our employees and continually review and improve internal rules.

7. Provision and disclosure of personal information

Information provision and disclosure will be stipulated separately.

8. Complaints consultation desk

For inquiries regarding personal information, please use the contact point below.

Department in charge: Personal information inquiry desk

location:1-30-22 Shinozakicho, Edogawa-ku, Tokyo 133-0061

Contact information:03-3670-4798

January 22, 2018 (established)

April 1, 2022 (revised)

Gakushisha

[2. Scope of application】

This personal information protection policy indicates the policy that our company will comply with when handling personal information or similar information of customers, related parties (business partners, related organizations), and employees in the various businesses we conduct. Thing.

[3. Acquisition of personal information and purpose of use]

Our school shall use all personal information provided to us during our operations within the scope of the following purposes of use.

Target audience

Purpose of use

Regarding customers and related parties (business partners, related organizations)

personal information

1.Providing products, technologies, and services

2.Design, design, construction and inspection

3.Accounting, accounting and document preparation work

4. Investigation, processing, and reporting of troubles, accidents, etc.

5.After-sale maintenance

6. Cooperation with OJT training

7. Provision of information via e-mail, direct mail, etc. Proposals regarding products, technologies, and services handled by our company, and provision of other information

8.Providing suggestions and other information regarding repairs, support, and maintenance of products handled by our company

9.Providing information regarding campaigns, fairs, and events

10.Providing information regarding surveys and monitoring

11. Conducting business negotiations, meetings, and communication with customers (business partners/end users), etc.

12.Other administrative operations related to customers (business partners/end users)

13.Providing information and contacting business partners (suppliers, distributors, infrastructure providers, etc.)

14.Communication, cooperation, and negotiation with business partners (suppliers, distributors, infrastructure providers, etc.)

Performance of a contract, request for performance, etc.

15. Requests for processing of personal information from business partners (suppliers, distributors, infrastructure providers, etc.)

In cases where all or part of the work is outsourced,

For proper and smooth execution

16.Ceremonial greetings/sending/providing gifts

17. Notification of planning, consideration, and holding of meetings, roundtable discussions, etc. with related parties such as affiliated organizations to which we belong.

18.Sharing information about business activities with related parties such as affiliated organizations

19.Applications, notifications, and reports to government offices or organizations such as related organizations to which you belong

Recruitment/recruitment activities,

Regarding internship applicants, employees and retirees

personal information

1.Recruitment/recruitment activities (including internships)

2.Providing information and contacting applicants

3.Use related to recruitment/recruitment activities

4.Providing information and contacting retirees

5.Human resources/labor affairs

6. Calculation, determination, and payment of remuneration

7.Training

8.Dismissal/retirement

9.Other employment management, performance management, and ensuring proper business operations

10. Health information for purposes deemed beneficial to employees, such as maintaining and improving health.

11. Tax accountants and social insurance labor consultants are outsourced to employee personnel/labor affairs, compensation calculations, etc.

necessary range regarding

12. Provision of personal data (excluding personal numbers) to seconded/dispatched destinations on the premise that it will be used only to the extent necessary for labor management, etc. at the seconded/dispatched destination.

13.Compensation for doctors who notify employees of the results of medical examinations commissioned by the employer

Consultation or notification to medical professional organizations, insurance companies, etc. related to liability insurance, etc.

14.Other administrative uses for employees

Use of personal numbers of employees, etc. based on the Number Act

1. Preparation of legal records, etc. related to salaries, retirement allowances, and retirement pensions

2. Employment insurance notification work

3.Health insurance/employee pension insurance notification affairs

4. Notification process for National Pension Category 3 insured persons

5. Preparation of payment records for remuneration, fees, contract fees, and prize money

6.Other personal number-related affairs stipulated by laws and regulations

[4. Management of personal information】

Our school will ensure the following in managing information provided by customers, related parties (business partners, related organizations), and employees.

(1) Ensuring the accuracy of information

We will always strive to ensure that the information you provide is accurate and up-to-date.

(2) Safety management measures

Regarding the systematic management of personal information, we strictly stipulate how to handle it based on internal regulations, and handle it thoroughly based on these rules.

(3) Supervision of employees

Based on internal regulations, we strictly enforce personal information handling regulations.

(4) Supervision of subcontractors

When outsourcing the handling of personal information, we will only entrust the handling of personal information to a subcontractor that meets the requirements and manage it appropriately based on internal regulations.

(5) Storage period and disposal

We will set a retention period for the information you provide, and discard it after the retention period ends. In addition, even within the storage period, if the information is no longer needed, it will be promptly disposed of.

[5. Whether or not it is provided to a third party]

Our company will not provide personal information provided by customers, related parties (business partners, related organizations), or employees to third parties. In addition, if we decide to provide the information to a third party in the future, we will present the information to be provided and the purpose of the provision, and obtain the consent of our customers, related parties (business partners, related organizations), and employees. We will provide your information to a third party only if we receive your consent. In addition, our company may entrust personal information to other companies to the extent necessary to achieve the purpose of use.

[6. Announcement regarding opt-out]

Currently, there is no opt-out option. When implementing opt-out, we will handle it appropriately.

[7. Announcement regarding joint use]

Currently, there is no shared use. In the event of joint use, we will handle the information appropriately.

[8. Announcement regarding anonymously processed information]

(1) Measures to ensure proper handling of anonymously processed information

Our school may continually create customer personal information as information that has been processed so that specific individuals cannot be identified (hereinafter referred to as "anonymously processed information"), as described below.

(2) Matters regarding safety management measures

Our school will take necessary and appropriate security control measures to manage anonymously processed information, etc., such as preventing leakage, loss, or damage. In addition, we will exercise necessary and appropriate supervision over employees and subcontractors (including subcontractors, etc.) who handle anonymously processed information, etc. Safety management measures for anonymously processed information, etc. are stipulated separately in internal regulations.

(3) Items of information regarding individuals included in anonymously processed information and items of information provided to third parties

Not applicable

[9. Announcement regarding retained personal data】

Our school will announce the following matters regarding retained personal data.

(1)Reception of requests for disclosure, etc.

Please fill out the designated forms ("Request for Notification of Purpose of Use", "Request for Disclosure of Personal Information Subject to Disclosure", "Request Form for Correction of Personal Information Subject to Disclosure") and mail or bring them to the address below. Forms for requesting disclosure, etc. are available at the counter.

[Internal contact point for requests for disclosure, etc.]

Department in charge: Personal information inquiry desk

location:1-30-22 Shinozakicho, Edogawa-ku, Tokyo 133-0061

Contact information:03-3670-4798

(2) Identity verification

For identity verification, please mail or bring the following identity verification documents along with the "prescribed form".

• A copy of a photo ID such as a driver's license, passport, personal number card, basic resident register card (with address), residence card, special permanent resident certificate, etc. (of the person making the request for disclosure, etc.) (with name and address written on it)

• Copy of resident record (created within 30 days before requesting disclosure, etc.)

(3) Confirmation of agent qualifications

If a representative is completing the procedure, please bring or mail the following documents in addition to the designated forms and identity verification documents.

• The agent can be confirmed with a photo of the agent's driver's license, passport, personal number card, basic resident register card (with address), residence card, special permanent resident certificate, etc. A copy of the item (one that includes the name and address of the agent making the request for disclosure, etc.)

• Copy of the agent's residence card (created within 30 days before the request for disclosure, etc.)

• If the agent is a lawyer, a document showing the registration number • Power of attorney indicating representation

(4)Payment of fees

When requesting disclosure, etc., a fee for requesting disclosure, etc. is required. To pay the fee, please bring it along with each document to the counter and pay in cash.

・Fees: 1,000 yen (tax included) per ticket

(5) Handling of requests

We will accept your request using the designated form and respond if we are able to confirm your identity and your representative. Please note that we may not be able to respond to your request for disclosure, etc. in the following cases.

• When there is a risk of harm to the life, body, or property of the person or a third party. • When there is a risk of promoting or inducing illegal or unjust acts. • When there is a risk of harm to national security, or when there is a risk of harm to other countries or international organizations. In cases where there is a risk of damaging the relationship of trust between the parties, or where there is a risk of being disadvantaged in negotiations with other countries or international organizations.

• When there is a risk of hindering crime prevention, suppression, investigation, or other public safety and order maintenance.

• When there is a risk of significant hindrance to the proper implementation of our business • When it would violate laws and regulations

• In cases where it is necessary to cooperate with a national agency or local public entity in carrying out the affairs stipulated by law, and the purpose of use is notified to the person or made public, thereby hindering the execution of the affairs. If there is a risk of

(6) Disclosure, etc.

We will respond to disclosure, etc. without delay using the following methods.

• In the case of notification or disclosure of the purpose of use of personal information, a document containing the relevant contents will be delivered by hand or sent by postal mail that only the recipient can receive.

• In the case of correction, notification, deletion, suspension of use, erasure, or suspension of provision to a third party of personal information, a “Personal Information Correction, etc. Decision Notification” will be delivered by hand or sent by mail to the recipient only.

・If it is decided not to disclose, etc. for reasons based on laws and regulations, please fill out the designated form to send a "Notification of decision on non-disclosure, etc. of personal information" by hand or by mail with recipients only. This is the person's address. If your domicile is clearly indicated on the document proving your identity or your agent, you can delete it. Documents certifying your identity or your representative will be responsibly destroyed within 6 months of receipt.

(7) Where to submit complaints regarding the handling of retained personal data

Complaints regarding the handling of retained personal data should be submitted to the following address:

Department in charge: Personal information inquiry desk

location:1-30-22 Shinozakicho, Edogawa-ku, Tokyo 133-0061

Contact information:03-3670-4798

Gakushisha

Personal information protection manager